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Privacy Policy

Booking Page

For Aber 2022

Booking for the Conference is open.

There will be a number of booking forms this year:

  • For those who wish to book part of a flat (or individual tickets for smaller groups or individuals) please click here
  • For those who wish to book a whole flat please click here
  • For youth bookings click here
  • For those who wish to purchase event passes click here

If you would like to receive the booking information in paper form, please contact the EMW North Wales Office:

  • 31 Holyhead Road, Bangor, Gwynedd, LL57 2EU, office@emw.org.uk, 0800 4647676

Terms and Conditions

 

1. Booking. All bookings must be made online or by post using the official booking form. Bookings are dealt with from 16 February. If booking accommodation, the non-refundable deposit (£45 per adult/youth) must be made in one payment at the time of booking. If booking event passes, full payment must be made at the time of booking. We will confirm your booking, and send an electronic invoice with the final balance payable to the Group Leader within 28 days (if you would prefer a paper copy, please state in the notes section).

2. Group Bookings. Groups may only receive sole use of a flat when they have booked all the rooms in the given flat. Families in accommodation. Please note, due to our safeguarding policy, that we will not accommodate families with other adults unless they are part of the same booking.

3. Family and Children Tickets. Children in a family group must be related to, adopted, or looked after by all the adults in the group, and must be 16 or under. Any other children will be charged the child rate. Children under five share a room with a family member (you will need to bring a travel cot or bed for them).

4. Accommodation availability. Due to the nature of the university accommodation, please note that your booking will not be confirmed until you have received the confirmation email.

5. Final payment. The Group Leader must collect the fees of each person in their group and forward one payment to the EMW office by 1 July 2022 (either paying through the link on the electronic invoice or by post). If multiple payments are received, we reserve the right to charge an administration fee of £10 per payment. If we don’t receive payment by 1 July 2022, we may cancel your booking. Event passes and room keys will only be issued after the final balance has been paid.

6. Event passes. Event passes will be sent directly to the Group Leader in July. Event passes can usually be bought at the conference, but we can’t guarantee availability.

7. Amendments. If you need to amend your booking, please contact us immediately. We reserve the right to charge £10 per alteration.

8. Cancellations. If you need to cancel your booking, please contact us immediately. Your deposit is not refundable, but we can usually refund some of the balance:

Accommodation

  • Before 1 July – 100% total cost (less deposits)
  • 2 July – 3 Aug – 50% total cost (less deposits)
  • 1 Aug onwards 0% total cost

Event Pass

  • Before 1 July – 85% total cost
  • 2 July – 3 Aug – 50% total cost
  • 1 Aug onwards 0% total cost

We recommend you take out insurance to cover cancellation. Nevertheless, in very exceptional circumstances, we may, at our discretion, be able to offer refunds of up to 75% even for very late cancellations. If you think this applies to you, please let us know when you cancel.

9. Covid. We will be following the guidelines given by the Welsh government at the time of the conference. Our guidelines will be sent out before the conference to the group leader. If the conference is cancelled prior to its start due to a review of the covid regulations at the time, we will offer a full refund (minus a £10 administrative charge).

10. Special requirements. If you have any special requirements (e.g. for accessibility, or particular needs for your children), please let us know using the ‘Notes’ section when booking.

11. Children. Outside of the children’s groups, children are the responsibility of their parents/guardians at all times and should not be left unattended.

12. Damage. Accidental damage to University property should be reported immediately to the University Accommodation Office. We may charge you for any loss or damage.

13. Unacceptable behaviour. We reserve the right to terminate your stay without compensation where unreasonable or antisocial behaviour spoils the conference for other guests.

14. Bursaries. Available to those on a low income (universal credit or other exceptional circumstances). Please use the ‘Notes’ section if you are applying for a bursary, and send photocopied proof of eligibility with your booking.

15. Filming/Photography. Filming and photography may take place during the conference for use in future publicity material.

16. Data protection. Your privacy is taken seriously. Your personal information is used to administer your account and provide the products/services you have requested. Occasionally we will contact you with details of other EMW products/services if you indicate you would like this. You can unsubscribe at any point and we will never pass your information to third-parties.